Onsite CART places a professional captioner at your meeting, hearing or ceremony. Live text appears on a screen or a personal device, so everyone can follow every speaker in real time.
Onsite or remote
Some settings need a captioner in person. For instance, weak room audio, many speakers or unreliable internet can make remote captioning difficult.
A captioner in the room hears clearly, sees who is speaking and adjusts instantly. As a result, readers get accurate text even when the conversation moves fast.
| Onsite CART | Remote CART | |
|---|---|---|
| Captioner | Sits in the room with you. | Connects through the internet. |
| Best for | Large rooms, many speakers or weak internet. | Short meetings, online sessions and recurring classes. |
| Audio | The captioner hears the room directly. | Depends on a clear microphone feed, so test it first. |
| Scheduling | Book early, because travel takes planning. | Often easier on short notice, since no one travels. |
Not sure? Tell us about the room, and then we will recommend the better fit.
Room setup
A little preparation keeps the text easy to read for everyone. So we agree on these details with your team before the event.
Room setup checklist
What is included
We handle the setup, so you can focus on your event or meeting.
Professional captioner
A trained captioner arrives early, then tests the display and reviews your agenda.
Display setup
We connect to your projector or screen, but we can also provide text on individual tablets.
Better audio capture
Being in the room means clearer audio, even when voices are soft or people talk over each other.
Speaker labels
The captioner identifies each speaker, so discussions stay easy to follow.
Session transcript
You can also request an edited transcript for records or minutes.
Nationwide travel
We also coordinate captioners in cities across the United States.
FAQ
Planners often ask these questions when they book their first captioner.
How far ahead should we book a captioner?
Book as early as possible, especially for multi-day events. Even so, contact us on short notice, and we will tell you right away whether we can cover it.
What equipment do we need to provide?
Usually a power outlet, a table near the speakers and a screen or projector. For accessible seating tips, see the ADA.gov resources.
Is in-person captioning better than remote?
Each option fits different needs. Remote CART works well with good audio, while a captioner in the room suits large or complex spaces.
Request CART
Call (877) APEX-007 or send your event details online. We will then confirm your captioner and the display plan.
