Remote depositions save travel time and keep cases moving. However, they only run smoothly when everyone knows how to prepare for a remote deposition in the same way. This checklist covers what counsel, witnesses and court reporters should confirm before testimony begins.
Prepare for a remote deposition by testing the technology
First, ask every participant to join a short test session a day early. Check the camera, the microphone and the internet connection. A wired connection is usually more reliable than Wi-Fi, so recommend one whenever possible. In addition, confirm that the witness has a quiet, private room with good lighting.
Also, share the dial-in details with everyone. If the video fails, participants can then stay on the call by phone while the technician fixes the problem.
Send exhibits in advance
Next, share exhibits with the court reporter before the deposition. Numbered files make marking simple, and they help the reporter attach every exhibit to the final transcript. During testimony, share documents on screen so that all parties see the same page at the same time.
Help the witness prepare for a remote deposition
Witnesses often feel less comfortable on camera than in a conference room. So walk them through the platform before the day, and explain how breaks and objections work. Remind them to look at the camera, keep notes off the desk and close other programs.
In addition, agree on who else may sit in the room with the witness. Many attorneys ask the witness to show the room on camera at the start, which avoids disputes later.
Agree on the record
At the start, the court reporter confirms who is present and swears in the witness where the rules allow a remote oath. For federal cases, Federal Rule of Civil Procedure 30(b)(4) permits remote depositions by stipulation or court order. Counsel should also agree on how to handle objections, breaks and interruptions. As a result, the record stays clean even when a connection drops for a moment.
Plan the transcript early
Finally, order rough drafts, expedited copies or synchronized video when you book. American Apex schedules remote depositions nationwide, so one request covers every participant and every time zone. When you are ready to prepare for a remote deposition, you can schedule it online in a few minutes.
